- How to I apply?
- What are the fees?
- How are applications reviewed?
- Will I receive a refund if I’m not approved?
- What if I can only do one day of the Festival?
- Can I share my booth with a friend?
- Do you provide tents, tables, chairs, etc.?
- What kind of tent can I use?
- When will I get my booth assignment?
- What if I don’t have an email address?
- Do I have to have insurance to participate?
- What if the weather is bad?
- How do I contact the Festival Manager?
How do I apply to become a vendor?
First, is your product or service geared toward children and families? If not, this is probably not the event for you. If so, please read the entire application packet from front to back. Then, either visit apply online or download and print the application and mail, email or fax the enclosed application to the festival manager.Back to Top
What are the fees?
The fee schedule can be found on page three (3) of the application packet.
- General (i.e. crafts) and Entertainment Vendors—$75 for one 10’x10’ space
- Food Vendor—$150 for one 15’x10’ space
- Non-Profit Group—$25 for one 10’x10’ space
- Water Access—$15
- Non-refundable application fee—$10
How are applications reviewed?
Applications will be reviewed as received. If you do not receive acknowledgement of receipt within two weeks of submission, please contact the festival manager. The criteria for acceptance includes, but is not limited to, space availability, similarity to other vendors, products to be sold, history with Town events and the best interests of the overall festival. Submitting an application does not guarantee you will be accepted.
Will I receive a refund if I am not accepted?
Yes. If you pay by PayPal, you will be refunded immediately in accordance with PayPal and your bank’s policies. If you paid by another method, you will be sent a refund request form to complete. Non-PayPal payments will take at least two weeks to be processed and sometimes longer.
What if I can only do one day of the Festival?
Vendors are required to participate all day, both days. Exceptions may be granted on a case-by-case basis.
Can I share my booth with a friend?
Yes, you may share your booth with someone. That person is still required to submit an application and be approved to participate. How you elect to share the cost is up to you.
Do you provide tents, tables, chairs, etc.?
No, we do not. You are not required to have any of these items; however, they are highly recommended. You are required to submit a photo of your setup with your application whether or not you use a tent. Uniqueness and creativity in your setup is encouraged.
What kind of tent can I use?
We only accept 10×10 straight leg tents. We do not accept 12×12 or larger, slanted legs or the fancy tents with the extra protruding sides. Stakes longer than 8 inches are strictly prohibited as they will damage our underground systems. Weights are strongly encouraged.
When will I get my booth assignment?
Booth assignments and other setup details will be sent via email no later than May 31, 2017. A vendor list with assignments will also be posted to the Kids Fest website.
What if I don’t have an email address?
Communication is done almost exclusively through email. You are required to have a valid email address. There are many ways to get and access a free account.
Do I have to have insurance to participate?
Activity providers and prepared-on-site food vendors are required to have insurance. Insurance to protect yourself from liability is strongly encouraged for other vendor types. You can find information on obtaining a policy on page five (5) of the application packet.
What if the weather is bad?
This is an outdoor event in the summer in Florida. You need to be prepared for all types of weather. NO REFUNDS WILL BE GIVEN FOR WEATHER. In the event of a serious threat such as a hurricane, we will communicate a plan of action at that time.
How do I contact the festival manager?
The easiest way to reach the festival manager is by email. See contact information below. On-site contact information will be provided when booth assignments are sent. For mailed communication, please write Attn: Kids Fest.
Emily Dockery, firstname.lastname@example.org or (904) 264-2635 x. 209
Town of Orange Park · 2042 Park Ave · Orange Park, FL 32073